In today’s fast-paced digital world, efficient communication and effective data management are key. Converting emails into images for easy sharing and archiving is a brilliant way to streamline these processes. This guide will walk you through the steps of using the “HTML to Image” tool on Zapier or Make (Integromat) to convert email content from Gmail into images. These images can then be shared on platforms like Slack and Discord, or stored in Google Drive.
Setting Up the Tools
- You can easily signup for a Make account by clicking here.
- If you want to start using a Zapier account, click here
- To signup for the HTML To Image Tool for your free API Key, click here
Creating an Account
If you haven’t already, sign up for an account on Zapier or Make (Integromat). Both platforms offer free tiers that are perfect for getting started.
Navigating the Marketplace
Once logged in, head to the marketplace and search for the “HTML to Image” tool. This tool is crucial for our task as it converts HTML content, like emails, into image format.
Here are direct download links for the app on Zapier and Make (Integromat) Marketplaces –
Step-by-Step Guide for Gmail to Image Conversion
Step 1: Connecting Gmail
In Zapier or Make, create a new workflow and choose Gmail as your trigger app. Follow the prompts to connect your Gmail account to the platform.
Step 2: Selecting the Trigger
Set up a trigger for incoming emails or select specific emails to convert. You can filter emails by sender, subject, or other criteria to ensure only relevant emails are processed.
Step 3: Extract the HTML and CSS Content from the Email
After adding the Gmail trigger, add a step called “Set Multiple Variables” and set 2 variables named –
- html_content
- css_content
This step is about extracting the HTML & CSS Codes from the Incoming Email from Gmail.
To extract the “css_content” – use this formula
substring(1.html; indexOf(1.html; <head>) + 6; indexOf(1.html; <body>))
To extract the “html_content” – use this formula
substring(1.html; indexOf(1.html; <body>); indexOf(1.html; </html>))
Ensure you choose the “html” content value from the Step 1 of the Scenario
Step 4: Using “HTML to Image”
After setting up your trigger, add the “HTML to Image” action. This tool will take the HTML content of your selected emails and convert it into an image format.
You can get your Free API Key from this dashboard.
You must choose the “html_content” and “css_content” that you’ve set in Step 2 as an input to this step
Your final scenario until this step will look like this –
Delivering the Image
Option 1: Sending to Slack or Discord
Connecting Slack/Discord
Add Slack or Discord as an action in your workflow. Connect your account following the platform’s instructions.
Automating Image Delivery
Set up the flow so that once an email is converted into an image, it’s automatically sent to a designated channel or user in Slack or Discord.
Option 2: Storing in Google Drive
Connecting Google Drive
Add Google Drive as an action in your workflow and link your account.
Automating Storage
Configure the workflow to save the email image to a specified folder in your Google Drive automatically.
Video Guide
Here’s a video guide on how to achieve the above –
Practical Applications
This tool can be a game-changer for teams needing to share information quickly or for individuals looking to keep a visual record of important emails. From maintaining backups to streamlining communication, the applications are vast.
Conclusion
Converting emails to images using Zapier or Make (Integromat) is a straightforward process that can significantly enhance your productivity. This guide is just a starting point; feel free to experiment and tailor the workflows to your needs.
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